What is a UK Representative?
UK offers a range of retirement savings options, such as the possibility of a match-up contribution of 5 percent of your salary. Find out more about the benefits we offer.
Manufacturers that aren't based within the EU and UK must nominate an UK Rep or an Authorised Rep (EC Rep). Exceptions do exist.
What is an UK Rep?
A UK Rep is an individual or company that is designated by the manufacturer to take care of specific duties pertaining to product compliance in the UK. Based on the specific legislation applicable to the product, it may include the creation of UK Declarations of Conformity (DCC) for medical devices or providing a first point of contact with the MHRA. Typically, an Authorised Representative may also be referred to as a Responsible Person.
UK Reps are required for uk Rep non-European manufacturers who want to market their products in the UK market under EU directives or UK law. If the fulfilment service provider or shipping firm in the UK is assigned as an Authorised Rep, it is also required to conform to EU directives and UK laws regarding safety of products and traceability.
With the Brexit and the departure of the EU GDPR, the EU GDPR is no longer in direct use in the UK, so companies wishing to do business in the UK must comply with the new data protection laws known as the UK GDPR. These UK regulations are similar to the EU GDPR, but are modified in order to be enforced by the Information Commissioner's Office.
Under the UK GDPR it is mandatory for organizations that are not located in the EU to appoint a representative in the UK to ensure that they are able to communicate with authorities for data protection and individuals who reside in the UK. The representative can be a person or company based in the UK that is able to represent the business in relation to its obligations under UK GDPR.
A UK Representative is an important job that requires expertise in working with data protection authorities, and handling requests from individuals. If your company is new to the compliance industry it is advised to find an experienced UK Rep who can help with the initial set up and provide ongoing support as needed. This could include helping in the development of procedures as well as document templates and training for employees at the company.
How do I appoint an UK Rep?
If your business is in the EU, you must have a representative (EU GDPR Article 3(2)). This requirement exists regardless of whether you have offices in the EU or not. If you do not have a presence in the EU yet you conduct business in the EU you'll need an EU and UK representative unless you only handle very limited personal information of EU citizens. This would be the case in the event that you offer goods or services to EU individuals or monitor their behaviour.
If you are an EU company that provides goods and services to EU subjects or monitors their conduct you must designate a representative from the UK. (UK GDPR article 27). This is the case regardless of whether you're a data controller or a data processor. The UK representative must be able to represent your business in relation to the obligations you have under the GDPR and act as a point of contact local for individuals and the ICO.
The UK representative needs to be a business or an organisation that is based in the EEA, and be able to represent your business in relation to your obligations under the GDPR. Typically it is an independent law firm, but it could also be a consulting or private company. The contact information of the representative need to be easily accessible to data subjects from the EEA, such as by including them in your privacy notices or posting them on your website. This will allow EEA data subjects to contact your representative with any concerns they may have regarding the way you handle their personal data.
You must designate your representative in writing and you must outline the terms of your relationship with them. This is similar to a contract of service. The person who appointed them remains accountable and accountable for the activities of their representative. This is important to remember in context of the recent Rondon judgment 2021 EWHC 1427.
There are a few exceptions to the need to appoint a UK Representative, but these are comparatively narrow and rarely apply. Public bodies and authorities as well as businesses that process data only on a limited basis and at a low risk are exempt from this obligation. Even if an exemption is granted it is essential to take a careful look at whether the GDPR requirements are still being met.
What are the responsibilities that a UK Rep has?
A UK Rep is a person or organisation that acts as an contact point to answer local questions about data protection from individuals or the ICO. A UK Rep may be an independent contractor or an employee. They can also be an entity that is based in the UK such as a consulting or law firm.
The responsibilities of the duties of a UK Rep are outlined in Article 27 GDPR. This requires that all businesses outside of the EU or those that provide goods and services to, or monitor the conduct of people in the UK and appoint a representative to act as a point of contact for the ICO.
A UK rep is essentially the same as an EU authorised representative (EUAR) with the exception that it applies to the United Kingdom only. EUARs are responsible for ensuring compliance and supplying information to MHRA.
A UKRP however, has more responsibilities with regards to the UK's new Medical Device Regulation. A UKRP is, for instance, is responsible for registering medical devices with the MHRA. They also serve as an intermediary between the manufacturer of the device and the MHRA. In addition, an UKRP is accountable for the compliance of the company with the MDR.
A steward or union rep has the same legal rights as a union representative. They are able to represent their members as well as perform other duties at work. They are typically elected by the members involved and can be voted on by ballot or at a meeting. The union usually informs the employer of the appointment.
Tour operators employ holiday reps in their resorts abroad and in the UK during the summer. Representatives are trained in the UK before being sent out to their resorts. They usually require the ability to work and travel across the world. The company they work for may oversee them and give them reviews of their performance. They may also be paid a commission for bookings they make. The exact commission can vary but usually is an amount of the profit made by the tour operator. It is essential that the representative is clear about this with their clients. This should ideally be explicitly stated in the job description.
How do I find a UK Rep?
UK Data Protection Law requires that companies located outside of the UK which offer products or services or examine the conduct of individuals within the UK appoint UK Representatives. This person acts as the contact point for data subjects and UK Rep the ICO (Information Commissioner's Office). The appointment of the UK Representative must be made in writing and must include the conditions of their relationship with you. Having a Representative does not affect your personal obligations and responsibilities under the GDPR.
The requirement for a UK Representative is applicable to all manufacturers from outside the EU that sell into the GB market, except Northern Ireland (which still requires an EU Authorised Representative). Any company can assume the role of UK Rep, as long as they can demonstrate that they are able to meet the requirements of relevant product legislation and provide a reliable point-of-contact between the manufacturer and national market surveillance authorities or Notified Bodies. This includes, but is not restricted to:
In the case of medical devices, a representative authorized would be a recognized Certification Company. For other products, it could be the distributor or sales agent.
You should make your UK Representative's contact information easily accessible to the data subjects (individuals) who have personal data you handle. You can do this by putting the details in your privacy notice or putting them on your site. It is not necessary to inform the ICO of your chosen representative but their details must be easily accessible to them.
It is recommended to choose an established and reputable company, like ProductIP, as your UK Authorised Rep. We have extensive knowledge of European and UK legislation. We offer a comprehensive service for companies trying to meet their obligations as per EU and GB regulations. Our knowledgeable team is available to assist you in selecting a UK Rep and achieve the representation that consumers and market surveillance authorities expect.
UK offers a range of retirement savings options, such as the possibility of a match-up contribution of 5 percent of your salary. Find out more about the benefits we offer.
Manufacturers that aren't based within the EU and UK must nominate an UK Rep or an Authorised Rep (EC Rep). Exceptions do exist.
What is an UK Rep?
A UK Rep is an individual or company that is designated by the manufacturer to take care of specific duties pertaining to product compliance in the UK. Based on the specific legislation applicable to the product, it may include the creation of UK Declarations of Conformity (DCC) for medical devices or providing a first point of contact with the MHRA. Typically, an Authorised Representative may also be referred to as a Responsible Person.
UK Reps are required for uk Rep non-European manufacturers who want to market their products in the UK market under EU directives or UK law. If the fulfilment service provider or shipping firm in the UK is assigned as an Authorised Rep, it is also required to conform to EU directives and UK laws regarding safety of products and traceability.
With the Brexit and the departure of the EU GDPR, the EU GDPR is no longer in direct use in the UK, so companies wishing to do business in the UK must comply with the new data protection laws known as the UK GDPR. These UK regulations are similar to the EU GDPR, but are modified in order to be enforced by the Information Commissioner's Office.
Under the UK GDPR it is mandatory for organizations that are not located in the EU to appoint a representative in the UK to ensure that they are able to communicate with authorities for data protection and individuals who reside in the UK. The representative can be a person or company based in the UK that is able to represent the business in relation to its obligations under UK GDPR.
A UK Representative is an important job that requires expertise in working with data protection authorities, and handling requests from individuals. If your company is new to the compliance industry it is advised to find an experienced UK Rep who can help with the initial set up and provide ongoing support as needed. This could include helping in the development of procedures as well as document templates and training for employees at the company.
How do I appoint an UK Rep?
If your business is in the EU, you must have a representative (EU GDPR Article 3(2)). This requirement exists regardless of whether you have offices in the EU or not. If you do not have a presence in the EU yet you conduct business in the EU you'll need an EU and UK representative unless you only handle very limited personal information of EU citizens. This would be the case in the event that you offer goods or services to EU individuals or monitor their behaviour.
If you are an EU company that provides goods and services to EU subjects or monitors their conduct you must designate a representative from the UK. (UK GDPR article 27). This is the case regardless of whether you're a data controller or a data processor. The UK representative must be able to represent your business in relation to the obligations you have under the GDPR and act as a point of contact local for individuals and the ICO.
The UK representative needs to be a business or an organisation that is based in the EEA, and be able to represent your business in relation to your obligations under the GDPR. Typically it is an independent law firm, but it could also be a consulting or private company. The contact information of the representative need to be easily accessible to data subjects from the EEA, such as by including them in your privacy notices or posting them on your website. This will allow EEA data subjects to contact your representative with any concerns they may have regarding the way you handle their personal data.
You must designate your representative in writing and you must outline the terms of your relationship with them. This is similar to a contract of service. The person who appointed them remains accountable and accountable for the activities of their representative. This is important to remember in context of the recent Rondon judgment 2021 EWHC 1427.
There are a few exceptions to the need to appoint a UK Representative, but these are comparatively narrow and rarely apply. Public bodies and authorities as well as businesses that process data only on a limited basis and at a low risk are exempt from this obligation. Even if an exemption is granted it is essential to take a careful look at whether the GDPR requirements are still being met.
What are the responsibilities that a UK Rep has?
A UK Rep is a person or organisation that acts as an contact point to answer local questions about data protection from individuals or the ICO. A UK Rep may be an independent contractor or an employee. They can also be an entity that is based in the UK such as a consulting or law firm.
The responsibilities of the duties of a UK Rep are outlined in Article 27 GDPR. This requires that all businesses outside of the EU or those that provide goods and services to, or monitor the conduct of people in the UK and appoint a representative to act as a point of contact for the ICO.
A UK rep is essentially the same as an EU authorised representative (EUAR) with the exception that it applies to the United Kingdom only. EUARs are responsible for ensuring compliance and supplying information to MHRA.A UKRP however, has more responsibilities with regards to the UK's new Medical Device Regulation. A UKRP is, for instance, is responsible for registering medical devices with the MHRA. They also serve as an intermediary between the manufacturer of the device and the MHRA. In addition, an UKRP is accountable for the compliance of the company with the MDR.
A steward or union rep has the same legal rights as a union representative. They are able to represent their members as well as perform other duties at work. They are typically elected by the members involved and can be voted on by ballot or at a meeting. The union usually informs the employer of the appointment.
Tour operators employ holiday reps in their resorts abroad and in the UK during the summer. Representatives are trained in the UK before being sent out to their resorts. They usually require the ability to work and travel across the world. The company they work for may oversee them and give them reviews of their performance. They may also be paid a commission for bookings they make. The exact commission can vary but usually is an amount of the profit made by the tour operator. It is essential that the representative is clear about this with their clients. This should ideally be explicitly stated in the job description.
How do I find a UK Rep?
UK Data Protection Law requires that companies located outside of the UK which offer products or services or examine the conduct of individuals within the UK appoint UK Representatives. This person acts as the contact point for data subjects and UK Rep the ICO (Information Commissioner's Office). The appointment of the UK Representative must be made in writing and must include the conditions of their relationship with you. Having a Representative does not affect your personal obligations and responsibilities under the GDPR.
The requirement for a UK Representative is applicable to all manufacturers from outside the EU that sell into the GB market, except Northern Ireland (which still requires an EU Authorised Representative). Any company can assume the role of UK Rep, as long as they can demonstrate that they are able to meet the requirements of relevant product legislation and provide a reliable point-of-contact between the manufacturer and national market surveillance authorities or Notified Bodies. This includes, but is not restricted to:
In the case of medical devices, a representative authorized would be a recognized Certification Company. For other products, it could be the distributor or sales agent.
You should make your UK Representative's contact information easily accessible to the data subjects (individuals) who have personal data you handle. You can do this by putting the details in your privacy notice or putting them on your site. It is not necessary to inform the ICO of your chosen representative but their details must be easily accessible to them.
It is recommended to choose an established and reputable company, like ProductIP, as your UK Authorised Rep. We have extensive knowledge of European and UK legislation. We offer a comprehensive service for companies trying to meet their obligations as per EU and GB regulations. Our knowledgeable team is available to assist you in selecting a UK Rep and achieve the representation that consumers and market surveillance authorities expect.